Policies and Procedures

St Columba's Catholic College has a number of school-based policies and procedures that govern various aspects of our school life. These provide the framework within which we operate.


Catholic Education Diocese of Parramatta also provides advice and recommendations on educational and administrative policies and priorities, and monitors policy implementation.

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Policies And Procedures

  Aboriginal Education Procedures

Catholic Education Diocese of Parramatta (CEDP) is committed to enhancing the knowledge and understanding of all who work and learn in our schools about Aboriginal Australia. (Implemented 2012 - Reviewed 2017)

  Managing Complaints Policy

Catholic Education Diocese of Parramatta promotes and maintains positive relationships and harmonious working environments. This document outlines the principles CEDP will follow when dealing with complaints.

  Enrolment Policy

This Policy provides information about the enrolment principles, enrolment criteria and procedures for parents/carers seeking to enrol a child into a CEDP system school.

  Alumni Collection Notice

The primary purpose of collecting alumni information is to enable us to inform you about our activities and the activities of Aquinas College and to keep alumni members informed about other members (Updated 2020)

  Information Sharing Policy

The Information Policy sets out how Catholic Education Diocese of Parramatta (CEDP), its schools and related services obtain and release personal information from and to third parties

  Privacy Policy

This Privacy Policy sets out how Catholic Education Diocese of Parramatta manages the personal and sensitive information we collect and hold. (Sept 2021)

  Standard Collection Notice 2021

The Standard Collection Notice outlines the types of personal information, including sensitive information about students, parents or guardians, and how that information is used. (updated Sept 2021)

  Volunteer and Contractor Collection Notice

In applying to provide your services you will be providing our schools, Catholic Early Learning Centres (CELCs), Catholic Out of School Hours Care services (COSHCs) and offices with personal information (Updated 2020)

  CEDP Safeguarding Procedures

This document outlines the procedures that must be followed by staff members when responding to concerns relating to children and young persons and any alleged breach of the CEDP Code of Conduct When Working With Children and Students.

  Code of Conduct

Code of Conduct - last reviewed Feb 2021 - 004 of 2019

  Code of Conduct When Working With Children and Students

This Code of Conduct is to inform staff members of CEDP of the standards of behaviour and other requirements that must be adhered to when working in an organisation which delivers services to children and students

  Preventing Discrimination Harassment and Bullying Policy

Catholic Education Diocese of Parramatta (CEDP) is committed to providing a workplace free from discrimination, harassment and bullying.

  Working with Children Check

CEDP has in place a variety of strategies to ensure child safe schools and communities are maintained including the obligation for all staff members undertaking child-related work to hold a valid NSW Working with Children Check clearance.

  Modern Slavery Statement

This statement is made on behalf of the Diocese of Parramatta. For 2020, the statement focuses on work performed within the Diocese's largest agency, Catholic Education Diocese of Parramatta.

  Whistleblower Policy

The purpose of this policy is to encourage reporting of corrupt conduct, maladministration and serious and substantial wrongdoing without fear of reprisal or detrimental treatment.

  AntiBullying Procedures

The Anti-Bullying Procedures provide a framework for school communities to work together to prevent and address issues of student bullying (Implemented 2017)

  Banned Substances Procedure

This procedure covers the possession and use of alcohol, tobacco, illegal drugs or other substances, and the misuse of 'over the counter' and prescribed medications, including the supply of restricted substances on school premises (Implemented 2017)

  Student Attendance Completion Special Circumstances Guidelines

A child between the age of 6 and 17 may leave school only after they have completed Year 10 of secondary education or where special circumstance have been approved by the Minister for Education and Training (Implemented 2011)

  Student attendance procedures

School attendance plays a critical role in enhancing the lives of students in schools. Every day of attendance adds to a student's academic achievement and success at school (Implemented 2017)

  Student exemption procedures

These procedures outline the conditions upon which a child may be exempt from being enrolled at and attending school (Implemented 2017)

  Student Policy

This policy outlines the commitment of Catholic Education Diocese of Parramatta (CEDP) to provide a comprehensive education to the diverse range of children and young people for the development of the whole person (Implemented 2012)

  Suspension Transfer and Exclusion Procedure

CEDP is committed to developing an educational and organisational culture based on mutual trust and respect that assists people to recognise and develop their personal capabilities

  Weapons Procedures

The Weapons Procedure aims to prevent prohibited weapons from being present on the school site to minimise risk to staff and students. (Implemented 2017 - Amended 2018)

  Acceptable Use of ICT and Social Media

This document informs staff members of their obligations and responsibilities when using ICT and social media for work-related purposes and, in limited circumstances, personal purposes.

  Responsible Use of ICT and Social Media Student Guidelines

This document informs students of their obligations and responsibilities when using ICT and social media for learning purposes and, in limited circumstances, personal purposes.

St Columba's Catholic College Policies

Anti-Harassment Policy
Harassment in any form is unacceptable. As educators, we have a responsibility to provide teaching and learning environments that are free from harassment, and that encourage students to develop attitudes and skills that discourage, challenge and report harassment in all forms.

Attendance Policy
Regular attendance at College is essential if students are to maximise their potential. While parents are legally responsible for promoting regular attendance for their children, College staff, as part of their duty of care, monitor absences.

Learning Preparation Policy
Our policy for student Learning Preparation.

If you are seeking a refund, please contact the College as per our 'Contact Us' page.
Please note any approved refunds will be credited to the credit card used for the original payment.

Road Safety Policy
At St Columba’s Catholic College we believe that a road safety policy provides a framework of common understanding for students, staff, parents/carers and the community who interact with the College to provide a safe environment.

Student Awards Policy

When a student’s behaviour is positive, and thereby improves the climate of the College, the school should recognise this and encourage continued co-operation. This can be achieved through student awards.

These are significant awards and are open to all the students of St Columba’s Catholic College, recognising student participation, initiative and achievement both within and beyond the classroom.

The student award scheme is a four-tiered scheme that incorporates elements of in-class, College community and wider community activities. The scheme is progressive, with the degree of difficulty increasing with each level of award. It is student-initiated, with specific goals negotiated between the student and the Leader of Mission. It is based on Merit Certificates.

Student Management Policy
The Student Management Policy of St Columba’s Catholic College aims to develop self discipline in students and to promote ‘full human development’.

Sun Smart Policy
St Columba’s Catholic College encourages students and teachers to take care in the sun by promoting a sun safe attitude, sun safe practices and a risk minimisation culture.

For the College Uniform and Shoe Policy please see here.

Visitors Policy
We seek to provide an open and friendly learning environment, which values and actively encourages visitors to St Columba’s. At the same time we recognise our duty of care to ensure a safe environment for our students and staff, and we recognise our responsibility to protect and preserve our resources against theft, vandalism and misuse.