iPads and Information and Communication Technology ICT

Technology is creating and shaping our present and our future. For students to become independent, collaborative and self-motivated learners, they need to be skilled in its use and applications in their daily social and working lives.

St Columba’s Catholic College encourages each student to stretch the boundaries of their individual capabilities. As well as collaboration, creativity, discussion, and research, a strong emphasis is placed on the use of resources and technology to help stimulate independent thinking.

St Columba's College's Acceptable Use of ICT student policy and agreement.

For online safety advice please see the Office of the Children's eSafety Commissioner website. It has great info for children and adults.

 

Use of technology

Students and staff have access to a range of devices including digital cameras, computers, printers, scanners, TVs and data projectors for teaching and learning purposes. The College has TVs or data projectors in most of the indoor learning areas.

To support the use of technology embedded within the entire curriculum, the College is equipped with high speed internet and network connectivity throughout the school.

Teachers and staff are provided with regular professional development to assist them use to technology to create engaging and purposeful lessons.

With staff and students being provided with Google Apps for Education accounts by the Diocese, you may find that you have material (like emails, photos, or documents) saved in your school Google account that you want to take with you when you leave (like at the end of year 12).

Access your Google Account

You can access your school Google account via classm8.parra.catholic.edu.au


Exporting Google material

Staff and students can export their files and other content stored with their Google/Classm8 account.
Any student leaving the Diocese (such as year 12 students) should do this as soon as you leave (for Year 12s leaving, by the end of the calendar year you finish in), or you may not be able to log in to your school Google account to export what you want.

When you finish at the school your Google account may be deleted if you aren't moving to another Catholic Education Diocese of Parramatta school. To export some or all of your school Google material use Google Takeout.


Cyber safety is an important aspect to our delivery of digital technologies and to the teaching we undertake in this area. Whilst we have a range of security, monitoring and filtering systems, we encourage students to act wisely and responsible when using technology.

Using a combination of teacher presence, increased age responsibility stages and teaching proper codes of access to all students, we aim to assist them to develop discernment in this area of life.

Learn more

  • St Columba's ICT User agreement - for this document, please see the link near the top of this page
  • Office of the eSafety Commisioner Online safety advice for parents, adults and children.

At St Columba's Catholic College we use a software system called Airwatch to help manage the student and College iPads.

Students are able to enrol their iPads into Airwatch (such as if they are new, or they wipe their iPads and need to re-enrol it in Airwatch) by seeing IT staff at recess or lunch at the IT Hub (around the side of the library).

It is a condition of the diocese (and College) that student iPads are enrolled in Airwatch if they are to be on the College wifi and network at all. Student iPads not enrolled in Airwatch will not get to use the College's wifi or network.

Advantages of Airwatch:

  • we can sometimes clear forgotten passcodes when a student becomes locked out of their iPad
  • we can add settings or content to iPads for students such as access to the College wifi, shortcuts to important web pages, or College calendars (with assessment and excursion dates)
  • access to ebooks that students require
  • the ability to add other configurations at a later date (e.g. if we need all students to have a new survey or ebook on their iPads)

Please note that the College does not block apps such as Facebook or Messages using Airwatch, however, there have been restrictions within the network that have stopped some apps from running. Once away from the College wifi (e.g. if they are at home) these apps will work as normal (e.g. Facebook).

What Airwatch doesn't allow us to do:

  • see the messages being sent or received by students with the Messages app, Facetime or other messaging apps, SMS or email. This includes the message content, place of origin or identity of sender/ receiver
  • view anything on the iPad screens, at home or at the College
  • see any app contents (like documents, images or usernames)
  • view the device's web history
  • see any account details (usernames and passwords) like iTunes, Facebook, other than the student's College username (but not password)
  • view photos/videos on the device
  • access and use the built in cameras or microphone on the device
  • remove apps that students have installed on the device
  • remotely wipe the device

About location tracking

Also of important note is that College and Diocese staff are unable to use Airwatch to 'see' the location of enrolled devices. We explicitly instruct students to not allow location tracking for the Airwatch app when enrolling devices in Airwatch.

Therefore we highly recommend that students or their parents have 'Find my iPhone' connected to the student iPad so that they can track it if required (if they lose it for example).

As of 2017, the Catholic Education Diocese of Parramatta (and St Columba's Catholic College) is now using a combination of Microsoft InTouch and Cisco ISE (Identity Services Engine) to register senior BYO laptops and provide them with wifi and internet access.

It is our understanding that together, InTouch and ISE can capture the following details form a device when it is registered: the CEDP/College username of the person registering the device, the device's serial number, the device's name, the device's network MAC address.

This process is used in part so that the Diocese is aware of what devices are on its network and who they belong to.

Currently, to unregister a Macbook or Windows 10 device we ask that you pop in to see one of the IT team at recess or lunch, with the device you want unregistered.

For information on what InTune can 'see' or do with your device once it is registered, please use the link below.

Students are not required to bring their own laptops. Students under Year 11 will not have their laptops put on the school network except in extreme cases, as Years 7 - 10 students will come to College with their iPads.

For a senior student to have their laptop added to the school network the device must be:

  • a Macbook running 10.9 or higher
  • a Windows device running Windows 10

The student's laptop will be registered in our InTune and Cisco ISE systems to get it onto the College network.

The student must have handed in the current St Columba's ICT Policy Agreement (at the top of this web page) or bring the signed last page of the agreement with them when they come to see the IT team to get their laptop registered via InTune and Cisco ISE.

Due to the length of time it sometimes takes to register the device and get it online, we only do this at the start of lunch.

We are no longer using Casper to manage senior student BYO Macbooks.

Senior student Macbooks are now registered via InTune (for more info please see the item on this page called 'How we manager Macbooks and Windows 10 devices').

The following information will be kept for some time on this site to inform those students whose Macbooks may still be enrolled in our Casper system.

Once a Macbook is in Casper the following details are collected by Casper; what applications the device has installed and how long the application has been used, how much hard disk space is used, battery life, serial number and the name (not password) of any accounts used to log onto the laptop (not other accounts like iTunes, Facebook). Casper can not see your web browsing history or passwords (online or otherwise).

Unenrolling your Macbook from St Columba’s Casper system

If for some reason you want to un-enrol your Macbook from Casper you can follow the instruction below or alternatively, use the application below (note that it needs to be unzipped first).


  1. You must be logged into your laptop with an administrator’s account for this process to work.
    Firstly you need to open the Terminal application (normally it’s in your Utilities folder, in the Applications folder).
  2. Copy the following line and paste it into the application Terminal (Terminal is found in your Utilities folder in the applications folder, alternatively, you can type the line below into Terminal yourself, making sure to get the spaces and punctuation right).
    sudo jamf removeFramework; sudo rm -R /Applications/Self\ Service.app; sudo rm /Library/Preferences/com.jamfsoftware.jamf.plist; dscl . delete /Users/casper
  3. Please note that the text above is one line and should all go into Terminal at once.
  4. Once this text is in Terminal hit the enter key and it should ask for your password. This should be the password for the account that you are logged into the Macbook with at the moment.
  5. Terminal may give an error about com.jamfsoftware.jamf.plist but that is OK.
  6. You should now be unenrolled from Casper and you will no longer get any updates on your Macbook from Casper.

Microsoft Office 365

Staff and students at St Columba's Catholic College can now install Microsoft Office to their laptop or desktop, as provided by the Catholic Education Office Diocese of Parramatta (CEDP), that is, without buying it for themselves.

Staff and students can only install this CEDP provided version of the Office suite a limited number of times each, so they should only install it to their own devices.

The information on how to get and install your copy of Microsoft Office can be found below.

iPad Program

St Columba’s High School iPad program provides students with easy access to digital information and resources. The program is designed to utilise the iPad in a way that leads our students and teachers to deeper levels of engagement, collaboration and creativity. Students are encouraged to discover, download and even create their own apps to help them create, manage, capture and organise their work. While within the online environment, students learn about their responsibilities as cyber-citizens as they acquire, manipulate and share information.

We have greatly reduced the use of textbooks in years 7 to 10. The iPads are a learning tool, consequently the College requires all students in these years to have an iPad. Many of the learning experiences within the St Columba's teaching programs have been designed with the iPad as the learning tool to promote and showcase their learning.

All faculties within the College have made a concerted effort to develop digital learning materials accessible through the iPad. In addition there has been significant staff professional development that has focused on the use of the learning applications the students have access to on their iPad. Please read the following document for further explanation as to why the College is pursuing the device as an educational tool.

At St Columba’s we see the iPad as being an integral component in the school’s educational goal of fostering an environment where students develop a stronger self-efficacy, as this trait has been shown to bring about the largest learning gain in students.

Below is some information including research papers in support of the device in an educational setting are also provided.

Families have several options in where they can buy iPads from for their students.

The College highly recommends parents include some form of personal insurance for their child's device.

A strong case for the iPad is essential to protect the device.

There are currently two purchasing options families are welcome to pursue.

Option 1

Buy directly from Apple

St Columba's families can now buy iPads and accessories directly from Apple at a discount. Families can make purchases either via the web portal listed below, or by going into an Apple store (the nearest one is in Penrith) and explaining to the Apple staff that the student is from (or will be coming to) St Columba's Catholic College. 

Either of these options will mean that the family will be offered the items at a discount from normal retail prices. 
Families that go into the store can also get help from the Apple staff in setting up and getting to know the iPad, setting restrictions on the iPad or setting up an iTunes account.

While other items (like Macbooks) can be bought through these methods (at a discount), it is important to note that iPads are still required for Year 7 to 10 students (as opposed to Macbooks), and only laptops brought in by senior students can be put on the school network.
There are also financing options available in store or online.

Option 2

Source your own iPad package

The College encourages families to shop for themselves with regard to finding the best price they can for their child’s iPad package.
As of 2018 our minimum specification recommended for an iPad for College use is one of the following:
  • an iPad Air, 16GB wifi
  • an iPad (5th generation, 2017 model)
iPad mini devices will no longer be supported by our Diocese, or our college after 2017.

Once again, we highly recommend a sturdy case and the consideration of some form of personal insurance for the child's iPad.

To use an iPad effectively and install apps onto it, you need an iTunes account.

Setting up an iTunes account is easy, and can be done without an iTunes card or using a credit card. Students are expected to have access to an iTunes account.

The accounts can be set up by the parent, by the parent and student, or in the case of students over the age of 13, by the student (if the parent/s is/are happy with this).


We highly recommend that you do not attach a credit card to an iTunes account that is for student use.

On iOS devices such as iPads, parents can set some limits on what kind of content can be viewed on the device.


Please note that we generally don't recommend restricting Safari and the camera, as these would normally be used in class.

Also note, that while we support using the "limit adult content" in the websites section (under "Allowed content"), having this turned on when the iPad first comes to the College interferes with our ability to enrol the iPad in our Airwatch management system, so we ask that you don't turn on this feature until the iPad is enrolled in Airwatch (if you intent to use it). If you use the "limit adult content" some 'non-adult' sites will get blocked by mistake, and you will be able to allow those sites when this happens (through on screen instructions and the restriction password that the parent sets).

Some parents use the iPad restrictions to turn off the student's ability to install apps. This can be a good way to limit what apps are on the device (for example of you want to stop the child installing social media apps). Try to set this after you have installed all the apps listed as required on our College site. You may also have to turn this off once in a while to install newer apps for the child, just remember to turn the restriction back on after you have installed the new app for them.

Now that you have an iPad

If the PDF below is opened on an iPad, students can click on the links within the document to be taken directly to the correct app in the app store without the need to search. Once there they can purchase/ install the app.

iPad app list for Years 7 to 10

Please note that for Pages, Keynote, Numbers, iMovie, GarageBand, some of these apps are now provided for free by Apple on newly purchased devices, under some circumstances.

Please note that we no longer offer VPP apps for purchase. This information is only provided for the use of those that bought in to VPP previously.

In 2013 St Columba's High made an offer to parents of 2013 year 7 and year 9 students, where if parents were interested, we would buy the apps on behalf of parents to afford them a saving on the standard apps students were expected to have.

Redeeming your VPP apps

Please note these instruction are due to change this term as the College and Diocese moves from using Casper for managing iPad to using Airwatch.

To be provided with apps via VPP (Volume Purchasing Program) you must first have provided a note and payment to the front office. Your device (iPad or iPad mini) must also be enrolled in Casper to be able to initially get your apps.

When this has been processed you will find an app on your home screen titled 'VPP redemption' that should have brought you to this page.

  1. On your Home screen on your iPad, find the 'Self Service' app and tap on it.

  2. When the Self Service app opens, choose 'App Store' at the bottom of the screen.

  3. The apps that are supplied via VPP should have 'redeem' to the right of them (as seen in the image below), tap on the app that you want to redeem (VPP apps will only show up in the list of apps if your note and money have been processed).
  4. redeem image 1

  5. The screen should change to show something like the next image. It may have your Apple ID (iTunes account) already listed (as blurred out in the image) or you may need to enter it. Enter your password and tap on OK.
  6. redeem image 2

  7. Your app should now start downloading. If the app does not begin to download then you need to speak to Mr. Skinner or the IT staff at recess or lunch.

  8. The 8 apps that are able to be redeemed via Casper and VPP are; Pages, Keynote, Numbers, "Book Creator for iPad", iMovie, GarageBand, Notability and "SketchBook Pro for iPad".

If you purchased your iPad through Mac1 and chose to get the insurance when you did, you can download the Mac1 Insurance Claim Form that you need to fill in and email to Sean Limbrick at Mac1 at slimbrick@mac1.com.au.

IPads used at St Columba's Catholic College must be enrolled in our Airwatch system so that we can provide students with the network settings and other needed information directly to their iPads (eg calendars, links to websites).

If a student leaves or is no longer bringing their iPad to school, they need to un-enrol the device from Airwatch. This will remove all the settings that Airwatch provides, such that the iPad will no longer get on to the College's wifi, so this should not be done if the device is still to be used at College.

Students can see the IT team at recess or lunch if they are leaving the College and need their iPads unenrolled.


Please note that it is best to unenrol an iPad while it is on a wifi network (like at home).

The College ICT agreement states that students are not to bring jailbroken devices to the College. The Diocese policy is that these devices are not to be on the network.

If a student has a jailbroken device they will need to 'restore' it before bringing it to school to get enrolled into Airwatch. This will 'wipe' the device.

For help on backing up and restoring an iPad see 'Restoring your iPad'.

Backing up the iPad

It is very important for students to make sure that their iPad is backed up regularly. The following guide helps with backing up and iPad.


We highly recommend using iTunes to store your backup when you are about to restore an iPad, rather than iCloud.

Restoring the iPad

Before wiping/ restoring an iPad you need to make sure you have a backup of it, if you can. We also recommend you get an additional copy of any vitally important items (like school work or important photos) in other ways, like emailing them to yourself, in case something goes wrong with your basic backup. If you need to restore your iPad (for example if it's jailbroken and needs to be restored before bringing it back to school) see the following guide.