Policies and Procedures

St Columba's Catholic College has a number of school-based policies and procedures that govern various aspects of our school life. These provide the framework within which we operate.

The Catholic Education Office, Parramatta Diocese also provides advice and recommendations on educational and administrative policies and priorities, and monitors policy implementation.

St Columba's Catholic College Policies

Anti-Bullying Policy
As a Catholic School we are committed to developing an educational and organisational culture based on mutual trust and respect. Bullying is contrary to Gospel values and detrimental to the school’s ethos of and promotion of justice and inclusivity.

Anti-Harassment Policy
Harassment in any form is unacceptable. As educators, we have a responsibility to provide teaching and learning environments that are free from harassment, and that encourage students to develop attitudes and skills that discourage, challenge and report harassment in all forms.

Attendance Policy
Regular attendance at College is essential if students are to maximise their potential. While parents are legally responsible for promoting regular attendance for their children, College staff, as part of their duty of care, monitor absences.

College Uniform Policy
This is the College policy for student uniform and grooming.

Illegal Substance Policy
Our Drug Education Policy aims to foster this vision as well as inform and empower students with responsibility, self discipline and adaptability. Our policy includes education, prevention and intervention strategies.

Learning Preparation Policy
Our policy for student Learning Preparation.

Road Safety Policy
At St Columba’s Catholic College we believe that a road safety policy provides a framework of common understanding for students, staff, parents/carers and the community who interact with the College to provide a safe environment.

Student Awards Policy

When a student’s behaviour is positive, and thereby improves the climate of the College, the school should recognise this and encourage continued co-operation. This can be achieved through student awards.

These are significant awards and are open to all the students of St Columba’s Catholic College, recognising student participation, initiative and achievement both within and beyond the classroom.

The student award scheme is a four-tiered scheme that incorporates elements of in-class, College community and wider community activities. The scheme is progressive, with the degree of difficulty increasing with each level of award. It is student-initiated, with specific goals negotiated between the student and the Leader of Mission. It is based on Merit Certificates.

Student Management Policy
The Student Management Policy of St Columba’s Catholic College aims to develop self discipline in students and to promote ‘full human development’.

Sun Smart Policy
St Columba’s Catholic College encourages students and teachers to take care in the sun by promoting a sun safe attitude, sun safe practices and a risk minimisation culture.

Visitors Policy
We seek to provide an open and friendly learning environment, which values and actively encourages visitors to St Columba’s. At the same time we recognise our duty of care to ensure a safe environment for our students and staff, and we recognise our responsibility to protect and preserve our resources against theft, vandalism and misuse.


System Policies


  Aboriginal Education Procedures

Catholic Education Diocese of Parramatta (CEDP) is committed to enhancing the knowledge and understanding of all who work and learn in our schools about Aboriginal Australia. Implemented 2012 - Reviewed 2017.

  Catholic School Community Policy

The Catholic Church within the Diocese of Parramatta establishes schools as centres of faith and learning where students are enabled to develop personal ‘integration of faith and life’. Implemented 2012.

  Complaint Handling Policy

This policy supports responding to concerns or grievances raised by school community members. Implemented 2012 and last reviewed 2015.

  Complaint Handling Procedures and Guidelines

This document outlines the options and the informal and formal process for raising concerns and managing grievances within our educational communities.

  Procedural Fairness Guidelines

These guidelines outline the process for responding to allegations requiring that issues be put to the respondent before a decision is made about a complaint. Implemented 2012.

  103701 Enrolment Procedures April 2017

This document outlines enrolment procedures that are followed in all Catholic Education Diocese of Parramatta schools. Last updated 2017.

  103800 Enrolment Additional Needs Guidelines June 2017

All schools in the Catholic Diocese of Parramatta aim to provide appropriate educational opportunities and support for students with additional needs. Last updated 2017.

  103900 Enrolment Guidelines April 2017

The Application for Enrolment, once accepted by parents and school principal is a contractual agreement within our commitment to integration of faith and life. These Guidelines apply to every enrolment in a CEDP school. Last updated 2017.

  Enrolment Policy

CEDP schools exist to provide quality Catholic schooling. This document outlines the enrolment policy for all schools in the Diocese of Parramatta. Implemented 2014.

  Child Protection Facilities Procedures

These procedures apply to inspection of a site or facility owned or managed by Catholic Education Diocese Parramatta (CEDP) or its schools as well as assessment of the physical environment for risk of harm to children and young people. Implemented 2013.

  Alumni collection notice

The purpose of collecting alumni information is to enable us to keep alumni members informed about events and activities. This document outlines how you may access or correct your personal information and how to complain about a breach. Implemented 2014.

  Australian Privacy Principles

This document summaries the Australian Privacy Principles (APPs) which establish standards for the collection and handling of 'personal information'. Implemented 2014.

  Employment Collections Notice

This document outlines how your privacy is managed when applying for employment and how you can access and seek correction of your personal information. Implemented 2014.

  Privacy Statement

This statement sets out how CEDP collects, uses and discloses personal information through our schools, Catholic Early Learning Centres (CELCs), Catholic Out of School Hours Care services (COSHCs) and offices. Implemented 2014.

  Schools Privacy Compliance Manual NSW 2018

The Privacy Manual contains detailed information and examples about implementation of the Australian Privacy Principles. For the most up-to-date version of the Manual always check CEC's website (www.cecnsw.catholic.edu.au).

  Standard Collection Notice

This document outlines the sort of personal or sensitive information collected within Catholic Education Diocese of Parramatta, how it is used and how your privacy is managed. Implemented 2014.

  Volunteer and Contractor Collection Notice

In applying to provide your services as a volunteer or contractor you will be required to provide CEDP with personal information. This document outlines what we collect and how we manage your privacy. Implemented 2014.

  Stewardship Policy

This policy sets out the accountabilities for responsible governance and management of CEDP resources. Implemented 2013.

  AntiBullying Procedures

The Anti-Bullying Procedures provide a framework for school communities to work together to prevent and address issues of student bullying. Implemented 2017.

  Banned Substances Procedure

This procedure covers the possession and use of alcohol, tobacco, illegal drugs or other substances, and the misuse of 'over the counter' and prescribed medications, including the supply of restricted substances on school premises. Implemented 2017.

  Child Protection Procedures

CEDP is committed to protecting the safety and wellbeing of all students. These procedures must be followed when dealing with concerns related to children and young persons and allegations relating to employees. Implemented 2013.

  Policy Procedures and Resources for Matters Involving Students and Illegal Substances

All students in the Diocese of Parramatta have the right to attend a school which is free of illegal substances. Implemented 1999 and currently under review.

  Student Attendance Completion Special Circumstances Guidelines

A child between the age of 6 and 17 may leave school only after they have completed Year 10 of secondary education or where special circumstance have been approved by the Minister for Education and Training. Implemented 2011.

  Student attendance procedures

School attendance plays a critical role in enhancing the lives of students in schools. Every day of attendance adds to a student's academic achievement and success at school. Implemented 2017.

  Student exemption procedures

These procedures outline the conditions upon which a child may be exempt from being enrolled at and attending school. Implemented 2017.

  Student Policy

This policy outlines the commitment of Catholic Education Diocese of Parramatta (CEDP) to provide a comprehensive education to the diverse range of children and young people for the development of the whole person. Implemented 2012.

  Suspension Transfer and Exclusion Procedures

These procedures guide the process where a student’s behaviour is such that, it is appropriate to suspend a student or transfer the student to a different educational setting within the CEDP network of schools. Implemented 2017.

  Weapons Procedure

The Weapons Procedure aims to prevent prohibited weapons from being present on the school site to minimise risk to staff and students.

  Weapons Procedures approved as WD Amended 21 June 2018

The Weapons Procedure aims to prevent prohibited weapons from being present on the school site to minimise risk to staff and students. Implemented 2017. Amended 2018.